Holding an event

Introduction

There are significant community benefits in the staging of community events.  We have an Events and Permits Administration Officer who provides advice and guidance to event organisers should they require assistance with the outdoor event application process. In doing so, however, we must ensure that all legislative requirements are met. 

Our Events and Permits Administration Officer is the primary contact for event organisers, and will be able to assist you with all of your queries. They can be contacted on 9528 0333 or by email at customer@rockingham.wa.gov.au.

We have recently updated our Outdoor Events Policy, Guidelines and Application Forms into a three-tier system to make the application process easier for event organisers.

The Director of Planning and Development Services has discretion to classify events that do not meet the above criteria.

Where do I start?

Anyone planning on holding an event within the City of Rockingham is required to comply with our outdoor Events Policy and submit an Outdoor Event Application with the required documentation in accordance with the event's impact level.

The Outdoor Events Policy provides procedures, guidelines and application forms for the staging of outdoor events to ensure that legislative requirements, the amenity of surrounding residents and patron safety are all upheld.

The Outdoor Application Event Guidelines will answer some common questions, such as when an Outdoor Event Application is required, what the different types of stalls are at an event, how you book a City reserve for your event and how to find out if the City has any grants available to assist with your event.

Guide to providing accessible events

Additional forms and documents related to holding an event are available below.

Risk management

The key role of the event organiser, in conjunction with the City of Rockingham as the approving body, is to ensure that all reasonable and practicable precautions are taken to protect the health and safety of patrons and surrounding residents.

Risk management involves recognising incidents that may have an impact on an event and taking steps to limit the chances of it occurring; or deciding that you accept that something may occur and being prepared for the consequences.

In order to achieve a positive outcome, we require the event organiser to prepare a Risk Management Plan for both minor and major events.

We have also produced guidelines for Risk Management Plans and Emergency Evacuation Plans which can be downloaded below.