Lessees of City of Rockingham-owned properties must seek prior written consent from the City before making any alterations or additions to their leased area.
Proposed alterations or additions require in-depth review and assessment to ensure compliance with relevant laws, regulations, City policies and the terms of the lease.
It is important the guidelines are carefully read and understood prior to submitting an application.
Below is a general guide to the assessment process.
Step 1: Read the City's Guidelines
Please take a moment to review the requirements before proceeding with the application. If you can ensure you meet the qualification and eligibility requirement, commence with the application process.
Step 2: Contact the City Properties Leasing Team
Even if you have applied for Lessor Consent for Alteration or Addition previously, it is advised that you touch base with our Leasing team with any questions you have to ensure that you are up to date with any changes in the application process and requirements. This may save you time and assist in streamlining the assessment of your application.
Step 3: Complete the Application
Please allow yourself time to complete the Alteration and Addition Application Form. Ensure you have thoroughly answered all questions correctly and to the best of your ability. Ensure that all the required supporting documentation is supplied with your application as per the guidelines.
We encourage you to take this opportunity to ensure the best possible outcome for your application.
Step 4: Submit the Application
Please submit the completed application with all the required supporting documents. Providing the correct documents will improve the turnaround time for our review process.
Applications will only be assessed once the application has been received in full. In some instances, the need for additional information specific to the proposed alteration or addition will be identified during the assessment process. This request will be communicated with you once the City Properties Leasing team becomes aware of the requirement.
Please submit your Alteration and Addition Application Form (including attachments) by one of the following methods:
Scroll sideways By email:
customer@rockingham.wa.gov.au (10MB limit per email)
By post:
City Properties Leasing
City of Rockingham
PO Box 2142
ROCKINGHAM DC WA 6967
In person:
City of Rockingham
Administration Building
Civic Boulevard
Rockingham
Step 5: Outcome
Applications timeframes vary depending on project scope. Applicants will be notified of the outcome by email/letter and a signed Form of Consent.
The Form of Consent will outline the conditions that are associated with the alteration or addition.
Step 6: Complete the Form of Consent Conditions
Some alterations and additions will require additional approvals to be obtained prior to commencement of the works. This will be clearly specified in the Form of Consent.
You must not proceed without formal approval from the appropriate authority. Approvals such as Building Permits, Health Permits and Development Approvals are common requirements.
Is it the responsibility of the lessee to arrange submission of these applications and to confirm the outcomes with City Properties Leasing.
Step 7: Acquittal
Once the approved alterations or additions project has been completed, an acquittal will be required as specified in the Form of Consent. Please ensure this information is submitted within 30 days of project completion.