Rockingham 21° 16 °

Holding an event

Page index

Introduction

The City of Rockingham knows there are significant community benefits in the staging of community events.  The City has an Events and Permits Administration Officer who provides advice and guidance to event organisers should they require assistance with the outdoor event application process. In doing so, however, the City must ensure that all legislative requirements are met. 

The City’s Events and Permits Administration Officer is the primary contact for event organisers, and will be able to assist you with all of your queries. They can be contacted on 9528 0333 or customer@rockingham.wa.gov.au.

The City has recently updated its Outdoor Events Policy, Guidelines and Application Forms into a three-tier system. It is hoped that this will make the application process easier for event organisers.

Event Impact Category Impact Criteria Minium Lodgement
Low Impact Event
  • Held between 7am and 6pm
  • Less than 100 attendees at any one time
  • No food sales
  • No amplified noise
  • No marquees over 3mx3m
10 days prior to the event
Medium Impact Event
  • Held between 6am and 9pm
  • Between 100 and 1,000 attendees at any one time
  • Involves food sales
  • Low level amplified noise
30 days prior to the event
High Impact Event
  • Finishes after 9pm
  • More than 1,000 attendees at any one time
  • Involves food sales
  • Involves amplified noise
  • Includes fencing
  • Requires road closures or impacts on the normal use of the roads
  • Involves fireworks / pyrotechnics
60 days prior to the event

The Director of Planning and Development Services has discretion to classify events that do not meet the above criteria.

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Where do I start?

Anyone planning on holding an event within the City of Rockingham is required to comply with the City’s Outdoor Events Policy and submit and Outdoor Event Application with required documentation in accordance with the events impact level.

The Outdoor Events Policy provides procedures, guidelines and application forms for the staging of outdoor events to ensure that legislative requirements, the amenity of surrounding residents and patron safety are all upheld.

The Outdoor Application Event Guidelines will answer some common questions, such as when an Outdoor Event Application is required, what the different types of stalls are at an event, how you book a City reserve for your event and how to find out if the City has any grants available to assist with your event.

Title Type Size and format
Outdoor Event Policy Document PDF 72.8 kb
Outdoor Event  Application Guidelines Document PDF 239 kb
Low Impact Outdoor Event Application Form Document PDF 177 kb
Medium Impact Outdoor Event Application Form Document PDF 134 kb
High Impact Outdoor Event Application Form Document PDF 309 kb
Guide to Providing Accessible Events Website External link

Additional forms and documents related to holding an event are available at the end of this page.

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Risk management

The key role of the event organiser, in conjunction with the City of Rockingham as the approving body, is to ensure that all reasonable and practicable precautions are taken to protect the health and safety of patrons and surrounding residents.

Risk management involves recognising incidents that may have an impact on an event and taking steps to limit the chances of it occurring; or deciding that you accept that something may occur and being prepared for the consequences.

In order to achieve a positive outcome, the City requires the event organiser to prepare a Risk Management Plan for both minor and major events.

The City has also produced guidelines for Risk Management Plans and Emergency Evacuation Plans which can be downloaded below.

Title Type Size and format
Risk Management Plan Guidelines Document PDF  749 kb
Emergency Evacuation Plan Guidelines Document PDF 247 kb

Additional outdoor event application documentation

Title Type Size and format
Hold Harmless Agreement Document PDF 405 kb
Non-Complying Event Guide Document PDF 101 kb
Non-Complying Event Form Document PDF 144 kb
Certification of Structures Form Document PDF 116 kb
Electrical Compliance Form Document PDF 115 kb
Public Building Form 1 Document PDF 113 kb
Public Building Form 2 Document PDF 112 kb
Stallholder Permit Application Document PDF 204 kb
Stallholder Permit Guidelines Document PDF 384 kb
Gas Self Checklist for a Food Stallholders Permit Document PDF 396 kb
Non-Food Stalls and Amusement Permit Application Document PDF 139 kb
Outdoor Event Schedule of Fees and Charges Document PDF 100 kb
Outdoor Event Contact List Document PDF 97 kb
Application for Advertising Signage for Community Event Document PDF 121 kb