Holding an event
The City of Rockingham knows there are significant community benefits in the staging of community events. The City has an Events and Permits Administration Officer who provides advice and guidance to event organisers should they require assistance with the outdoor event application process. In doing so, however, the City must ensure that all legislative requirements are met.
The City’s Events and Permits Administration Officer is the primary contact for event organisers, and will be able to assist you with all of your queries. They can be contacted on 9528 0333 or firstname.lastname@example.org.
The popularity of public events within the City of Rockingham is growing and the City needs to be able to manage any likely impact upon the community. Therefore, an Outdoor Event Application is required for all events held in the City of Rockingham, including those on City-managed reserves and private land. This excludes private parties on residential properties, wedding ceremonies, funerals or the like.
Outdoor Event Applications are required to be submitted to the City at least 60 days prior to the event. The City’s Events Advisory Group will assess the Outdoor Event Application and provide comments to ensure the event organiser is providing a safe event for patrons, the environment and the community at large.
Anyone who organises an event, regardless of whether it is managed by an individual, volunteers or professional event staff, has a responsibility to protect the health, safety and welfare of those who may be affected by the event. It is also the responsibility of the event organiser to ensure that they are aware of, and comply with, all relevant legislation.
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Where do I start?
Anyone planning on holding an event within the City of Rockingham is required to comply with the City’s Outdoor Events Policy and submit and Outdoor Event Application with required documentation at least 60 days prior to the event.
The Outdoor Events Policy provides procedures, guidelines and application forms for the staging of outdoor events to ensure that legislative requirements, the amenity of surrounding residents and patron safety are all upheld.
The Outdoor Application Event Guidelines will answer some common questions, such as when an Outdoor Event Application is required, what the different types of stalls are at an event, how you book a City reserve for your event and how to find out if the City has any grants available to assist with your event.
The Outdoor Event Application Form is as user-friendly and as concise as possible, while still containing the information necessary to enable the City to assess and approve the event. The checklist, included with the application form, will assist event organisers in ensuring that they have included all relevant documentation with their application for lodgement with the City of Rockingham.
Additional forms and documents related to holding an event are available at the end of this page.
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The key role of the event organiser, in conjunction with the City of Rockingham as the approving body, is to ensure that all reasonable and practicable precautions are taken to protect the health and safety of patrons and surrounding residents.
Risk management involves recognising incidents that may have an impact on an event and taking steps to limit the chances of it occurring; or deciding that you accept that something may occur and being prepared for the consequences.
In order to achieve a positive outcome, the City requires the event organiser to prepare a Risk Management Plan for both minor and major events.
The City has also produced guidelines for Risk Management Plans and Emergency Evacuation Plans which can be downloaded below.
Outdoor event application documentation
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