Holding an event
The City of Rockingham knows there are significant community benefits in the staging of community events. The City has an Events and Permits Administration Officer who provides advice and guidance to event organisers should they require assistance with the outdoor event application process. In doing so, however, the City must ensure that all legislative requirements are met.
The City’s Events and Permits Administration Officer is the primary contact for event organisers, and will be able to assist you with all of your queries. They can be contacted on 9528 0333 or firstname.lastname@example.org.
The City has recently updated its Outdoor Events Policy, Guidelines and Application Forms into a three-tier system. It is hoped that this will make the application process easier for event organisers.
|Event Impact Category
|Low Impact Event
- Held between 7am and 6pm
- Less than 100 attendees at any one time
- No food sales
- No amplified noise
- No marquees over 3mx3m
|10 days prior to the event
|Medium Impact Event
- Held between 6am and 9pm
- Between 100 and 1,000 attendees at any one time
- Involves food sales
- Low level amplified noise
|30 days prior to the event
|High Impact Event
- Finishes after 9pm
- More than 1,000 attendees at any one time
- Involves food sales
- Involves amplified noise
- Includes fencing
- Requires road closures or impacts on the normal use of the roads
- Involves fireworks / pyrotechnics
|60 days prior to the event
The Director of Planning and Development Services has discretion to classify events that do not meet the above criteria.
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Where do I start?
Anyone planning on holding an event within the City of Rockingham is required to comply with the City’s Outdoor Events Policy and submit and Outdoor Event Application with required documentation in accordance with the events impact level.
The Outdoor Events Policy provides procedures, guidelines and application forms for the staging of outdoor events to ensure that legislative requirements, the amenity of surrounding residents and patron safety are all upheld.
The Outdoor Application Event Guidelines will answer some common questions, such as when an Outdoor Event Application is required, what the different types of stalls are at an event, how you book a City reserve for your event and how to find out if the City has any grants available to assist with your event.
Additional forms and documents related to holding an event are available at the end of this page.
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The key role of the event organiser, in conjunction with the City of Rockingham as the approving body, is to ensure that all reasonable and practicable precautions are taken to protect the health and safety of patrons and surrounding residents.
Risk management involves recognising incidents that may have an impact on an event and taking steps to limit the chances of it occurring; or deciding that you accept that something may occur and being prepared for the consequences.
In order to achieve a positive outcome, the City requires the event organiser to prepare a Risk Management Plan for both minor and major events.
The City has also produced guidelines for Risk Management Plans and Emergency Evacuation Plans which can be downloaded below.
Additional outdoor event application documentation